![]() ![]() You can click here to get the prioritization matrix template. I’m sure you’re keen to see the actual template, so here’s a quick link: The concept of a prioritization matrix was popularized by authors Michael Brassard ( The Memory Jogger 2) and David Allen ( Getting Things Done). There’s even a free premade checklist template you can use to guide you through the whole process. I’ll break down the basic idea, and run through a few different approaches for building your own prioritization matrix. In this article we’ll be looking at one of the many techniques for sorting out your priorities – the prioritization matrix. Having a clear process for lining up your tasks or projects, and deciding which of them you should prioritize right now, can save you from wasting time deliberating on less important things. The solution is to work out a process for determining what to prioritize. It’s a complicated process that involves weighing up cost against value, effort against time, and for a lot of businesses, will likely involve many different stakeholders. Sounds simple enough, right? Unfortunately, figuring out what to prioritize can be hard. Studies have been done, and it has been shown that the very act of noting down tasks can quite simply “make you more effective”.īut, even with a to-do list, before you actually get anything done it’s necessary to have a clear idea of your priorities. One way to combat all of this Zeigarnik noise is to note down everything. ![]() That’s where Prioritization Matrix can help!Īll of these tasks and projects that need doing, this mental to-do list, without a clear hierarchy of importance can make it difficult for us to stay focused and actually get things done. This so-called “Zeigarnik effect”, named after Russian psychologist Bluma Zeigarnik, means our minds are often swimming with all of the tasks, responsibilities, and mental notes that we think we should be focusing on. Note: A free Priority Matrix account is necessary to be able to use the add-in, but no subscription is required.As humans, we tend to focus more on the things we need to do than the things we’ve already done. * Advanced reports with lucid charts and drill-down Upgrade to Priority Matrix Pro for premium features, including: * One up your customer service by tracking cases from your helpdesk tool (e.g. * Track key tasks from your CRM system or accounting tool (Salesforce, Zoho, HubSpot, FreshBooks, Intuit Quickbooks) * Unique methodology not available on agile tools like Wrike, SmartSheet or Podio * Import your data from Trello, Asana, OmniFocus and MS Project * Everything else: Google Docs, Siri, etc. * Track links from Box, Dropbox, SharePoint or Basecamp * AI-powered chat bot for Slack, Skype and Microsoft Teams * Calendar: iCal, iOS reminders, Outlook, Google Calendar, etc. * Email: Apple Mail, Outlook, Gmail, etc. * Zoom into your top tasks with the best task management tool available * Daily, weekly, and monthly reports provide deep team productivity insights * With advanced filtering and search, managers sort tasks by owner, status, date, etc. Tag projects with the right categories so they are easy to find. You can create projects and tasks, set deadlines, share notes, upload files, add comments, assign tasks to other team members, complete tasks and more from the app. * Smart reminder system: "Remind everyone in 30 minutes" or "Remind me next Tuesday" * Intelligent due date detection: Enter tasks like "buy milk tomorrow afternoon" * Visualize each project as a matrix, in your calendar or in Gantt chart mode * Keep projects private or collaborate with your team: Manage your TODOs or launch a spaceship! No need to write things twice or keep to-do lists on paper.Įach of your projects or initiatives can be organized as a priority matrix, also known as the Eisenhower method, which is a powerful methodology to prioritize your tasks. Work on what matters!Īvailable on all major platforms with automatic sync: Android, iOS, macOS, Windows, web, etc. With everybody rowing in the same direction, you will reach your goals on time. Priority Matrix helps you and your team work on the right thing at the right time. * Communicate your priorities with the rest of your team: Single source of truth * Share tasks among collaborators for superior teamwork * Prioritize incoming tasks so they get done on time, by the right person * Reach inbox zero and let email just be email You can set due dates, assign to others and estimate effort, all without leaving your Gmail inbox. ![]() Priority Matrix for Gmail lets you get to Inbox Zero by turning emails into tasks. ![]()
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